Board of Education Regular Meeting

February 09, 2015 7:00 PM

Hayes Center High School

I. Call to Order – President Broz called the meeting to order at 7:05 P.M. in the board room at the High School.  Notice of this meeting was given in advance to all board members.

I.A. Roll Call – Board members present:  Joe Anderjaska, Connie Brott, Aaron Broz, Toby Cox, Dexter Lacey, Andrea Richards.  Also present was Superintendent, Ron Howard, and Principal, Tony Primavera.

I.B. Pledge of Allegiance – President Broz led the Pledge of Allegiance.

I.C. Recognition of Visitors

I.D. Recognition of Open Meetings Act poster – President Broz advised all in attendance of the Open Meetings Act poster displayed on the wall in the Board room.

I.E. Adoption of Agenda - Motion Passed:  Motion to approve the agenda as presented passed with a motion by Toby Cox and a second by Dexter Lacey. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

II. Audience Communications - none

III. Services Report  

III.A. Transportation report – Gregg Bishop, Transportation Director, informed the Board that he is having a hard time finding a full-time route driver for the northwest route.  The only applicant did not complete the process of getting licensed.  There is also a need for substitute activities driver.  In the future we may need to require coaches to become certified to drive for activities.  Mr. Bishop requested the Transportation Committee to meet with him to discuss options for drivers, as well as maintenance schedule for all buses/suburbans.

III.B. Buildings and grounds report – none

IV. Board Member/Committee Reports  

IV.A. Report on the ESU 15-16 Board workshop on January 28, 2015 – Brott informed the Board of what was discussed at the school law session she attended.  The presenters are concerned about technology, specifically apps on student’s cell phones and teen sexting.  It was suggested that we hold an informational meeting for parents regarding sexting and the consequences.  Brott also stated that edible marijuana and marijuana oil is becoming a bigger problem.  It was suggested that the schools pass a policy to not allow baked foods at school.

IV.B. Report from committee for sports options – Cox informed the Board that the committee has met with a committee from Wauneta Palisade and discussion between the two committees was positive.  The committee will be traveling to Wallace to meet with their Board on Wednesday.  The Maywood school board meeting was tonight and they have on their agenda to discuss options for what they would like to do.  Cox stated that he does not know anyone on the Hitchcock County Board and has not talked to them, but would be contacting them in the near future.

V. Administrative Report  

V.A. Principal Report – Mr. Primavera provided the Board with an update on student activities.  No discussion was held.

VI. Action Items  

VI.A. Consent Agenda - Motion Passed:  Motion to approve the consent agenda as stated passed with a motion by Brott and a second by Cox. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

VI.A.1. Approve minutes of the January 12, 2015 Regular meeting  

VI.A.2. Approve minutes of the January 26, 2015 Special Meeting  

VI.A.3. Approve January 2015 Bank Transfers  

VI.A.4. Approve February 2015 Hot Lunch Fund claims for $3,510.79  

VI.A.5. Approve January General Fund Claim for $24,292.00  

VI.A.6. Approve January 2015 Activity Fund claims for $7,921.45  

VI.A.7. Approve February 2015 General Fund claims for $247,736.43

(Payroll $157,443.48, Bills - $90,292.95)  

VI.A.8. Approve Financial reports of the District  

VI.B. Review Board policy sections 1000s and 2000s - 1st Reading - Motion Passed:  Motion to approve the 1st reading of Board policy sections 1000s and 2000s as amended passed with a motion by Anderjaska and a second by Brott. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Discussion was held regarding the wording in a couple of policies.  Policy #1011 – change the wording from “professional” and “non-professional” to certified and classified.  Policy #1110.1 – clarification on how recordings of meetings can be done.  Policy #2020 – the expenditure amount was never changed when the policy was changed.  Mr. Howard will provide a draft of his suggestions for the changes in his mid-month report.

VI.C. Approve Temporary Early Retirement Incentive Program for current year – Mr. Howard stated that no one has contacted him regarding early retirement.  No action taken.

VI.D. Insurance package renewal - Motion Passed:  Motion to approve the renewal of our Insurance package policies with AmFirst Insurance Services passed with a motion by Anderjaska and a second by Broz. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

VI.E. Approve State Required Preschool documentation - Motion Passed:  Motion to approve the state required Preschool documentation as presented passed with a motion by Broz and a second by Lacey. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Mr. Howard informed the Board that this is a requirement, but we do not charge a fee for our Preschool program.

VI.F. Incentives for enrollment - Motion Passed:  Motion to approve the incentives that the committee provided as incentives to bring students into the Hayes Center school district to present to the core committee passed with a motion by Brott and a second by Anderjaska. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Discussion was held regarding bus service and establishing a distance of picking up option enrollment students.  It was decided that bus service would be provided for any student who lived within the same number of miles as the farthest boundary of our district.  Students living outside of that number of miles would be on a case-by-case basis.  Discussion was also held on reimbursement for college courses.  Currently, the district’s policy states that a student can be reimbursed up to 12 credit hours.  It was decided to increase that number to 15 credit hours. 

VI.G. Ag Ed Curriculum - Motion Passed:  Motion to approve the Ag Ed curriculum for 2015/2016 as presented passed with a motion by Anderjaska and a second by Brott. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

VI.H. Approve contracting with NASB to search for an Interim Superintendent - Motion Passed:  Motion to move forward with NASB to search for an Interim Superintendent passed with a motion by Cox and a second by Anderjaska. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Discussion:  Broz informed the Board of his communications with NASB, our options and fees associated with contracting with them.  NASB recommends the hiring of an Interim Superintendent and then start a search for a full-time Superintendent in the fall. 

Anderjaska moved, Brott seconded to go into executive session to discuss personnel and the Principal’s contract. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

The board entered executive session at 7:58 P.M.

Lacey moved, Broz seconded to leave executive session at 8:48 P.M.

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

VI.I. Principal contract for 2015-2016 - Motion Failed:  Motion to approve the 2015-2016 Principal contract for Mr. Primavera failed with a motion by Cox and a second by Broz. 

Joe Anderjaska            No

Connie Brott              No

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           No

Anderjaska stated that a school our size does not need a Superintendent and a Principal, he was against hiring a Principal to begin with and it is not cost effective.

VI.J. Approve computer purchase - Motion Passed:  Motion to approve the computer purchase as presented passed with a motion by Anderjaska and a second by Broz. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Discussion: The lab in the elementary is having electrical issues and by purchasing labtops we would create a portable system which would allow the students to stay in their classroom because the computers would be moved, not the students.  These would be used for classroom instruction, keyboarding and testing.  The money would be taken out of the teacher’s budget and not the technology budget.

VI.K. Approve local substitute teacher - Motion Passed:  Motion to approve Kim Broker as a local substitute for our district passed with a motion by Richards and a second by Anderjaska. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Mr. Primavera stated that Ms. Broker needed approval with our Board before she could receive her certificate.

VI.L. Approve funding of $2,856.00, in accordance with the Interlocal Government Agreement for Economic Development, for a Comprehensive Plan to be done for the Village - Motion Passed:  Motion to approve the funding of $2,856.00 in accordance with the Interlocal Agreement for Economic Development for the comprehensive plan passed with a motion by Brott and a second by Broz. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Richards and Terry Wortman answered questions regarding the Comprehensive Plan.

VII. Discussion - none

VIII. Information Only - none

IX. Correspondence - none

X. Executive Session   

XI. Future Agenda Items/Other  

XI.A. NASB Membership/Dues  

XI.B. District calendar for 2015-2016  

XII. Next Meeting – The next regular meeting will be March 9, 2015 at 7:00 P.M.

XIII. Adjournment – President Broz adjourned the meeting at 9:05 P.M.

_____________________________________

President

_____________________________________

Secretary

These are a full draft of the minutes that will be considered for approval at the next regular Board meeting.

Board of Education Retreat

February 09, 2015 4:30 PM

Hayes Center High School

I.       Call to Order – A Work Session for the Board of Education for the Hayes Center Public Schools District #43-0079 was held on Monday, February 9, 2015, in the Conference Room at the High School.  Notice of the work session was given in advance by publication and posted in accordance with the Board policy of giving notice of such meetings.  Notice of this work session was given in advance to all Board members.

I.A. Roll Call – President Broz called the work session to order at 4:32 P.M. with Superintendent Ron Howard, Office Manager Jeanne Bishop, and Board members Connie Brott, Aaron Broz, Toby Cox, Dexter Lacey and Andrea Richards present. 

I.B. Pledge of Allegiance – President Broz led the Pledge of Allegiance. 

I.C. Recognition of Open Meetings Act poster – President Broz advised all in attendance of the Open Meetings Act poster which is displayed on the wall in the Board Room.

I.D. Adoption of Agenda - Motion to adopt the agenda passed with a motion by Connie Brott and a second by Toby Cox. 

Joe Anderjaska            Absent

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

Board members Joe Anderjaska arrived at 4:37 P.M.

II. Discussion 

II.A. Team Building 

II.B. Communication 

Discussion was held on the following:  Board communication between themselves and Superintendent.  All members need to be made aware of what is going on so there are no surprises.  Group emails between the Board members and how to properly use them.  Committee meetings, in the past they have never been structured, they are done as needed.  The Board asked that a yearly Board calendar be created to ensure that things are addressed in a timely manner, such as, handbook, budget, negotiation, and evaluation deadlines.  Mr. Howard was asked to start a timeline for yearly activity and will provide a draft in the mid-month report. 

II.C. Vision and Goal setting 

II.D. Strategic Planning 

Establish goals that are in line with the Superintendent’s evaluation to ensure everyone is working together.  In the immediate future, goals for the new Superintendent need to be established so he/she knows what is expected.  We need to hold students and teachers accountable and push our students for academic excellence. 

Randy Vlasin, Agriculture Education instructor, was asked to join the meeting to go over Robert’s Rules and Parliamentary Procedure as it relates to School Boards.  He provided handouts and discussion was held regarding the handout. 

Rita Erickson, Hayes County Treasurer, and Sue Messersmith, Hayes County Clerk/Assessor, were asked to join the meeting to explain to the new Board members the tax structure and how tax dollars are distributed. 

President Broz recessed the meeting at 6:58 P.M.

President Broz opened the retreat again at 9:12 P.M.

Further discussion was held regarding goals for a new Superintendent, specifically, public relations, curriculum, leadership of school, improving academics, and implementing the Strategic Plan. 

III. Adjournment – President Broz adjourned the meeting at 9:50 P.M.

_____________________________________

President

_____________________________________

Secretary

These are a full draft of the minutes that will be considered for approval at the next regular Board meeting.